Embedded Files
Aloha Huber Park PK8 School
General PTC Meeting Agenda
May 7, 2025
9 parents present
7:00-7:05 Introductions
7:05-7:10 President’s Report
● Working with Christine and Julia Cruz to get art lit going next school year. 7 parents have reached out from seeing the flyer. Amanda sent a big info email today with that info. Amanda will not be the coordinator. The idea is to have 2 co-coordinators. Amanda will go through kiln/closet room in August-ish to see what Art Lit supplies are available.
● Book Fair recap
Went very well. Spring Fair is a little lower. Earned $2711ish in Scholastic dollars. Still waiting on Rotary Club donation check.
● Teacher/Staff Appreciation week
PTC donated breakfast foods, coffee on Monday. Wednesday was fruit donated by 185th and dips. Friday is going to be Kit Kat’s. Teachers have been really appreciative.
● Community Night next Friday 5/16 from 5-8PM PTC is not involved.
7:10-7:15 Treasurer's Report
● Bottledrop balance- $345.05
7:15-7:20 Old Business
Farmington Gardens Fundraiser
● We raised $192! Thank you to those who were able to support this fundraiser!
7:20-7:35 New Business
Upcoming Events
Godfather’s Dine In
● Friday May 23rd from 11AM-8PM
● Amanda to print flyers and put in teacher boxes on Monday 5/19
Field Day
● Thursday June 5th
● Working with PE teachers to coordinate volunteer needs
● PTC will provide fruit snacks and otter pops (otter pops will be put in cafeteria freezer tomorrow 5/8)
● PE teachers setting up water table
● Need large cooler for otter pops
New Board Members for next year
● Voting on new members for the 2025-2026 school year
● Lucrecia Farias for Floating Board Member
● Megan Sharp for Volunteer Coordinator
● Xenia Reyes-Villalobos for Secretary
All board and community members voted unanimously for all nominees to be voted in.
7:35-7:40 Principal’s Report
7:40-7:45 Teacher Liaison Report
7:45-8:00 Open
Talk to school about getting head counts for Cougar Run shirts. Amanda to use old company in Portland.
Stephanie brought up a Middle School liaison and possibly being involved with that.
Next PTC meeting is on 6/4/25 (Last general PTC meeting of the year)
Aloha Huber Park PK8 School
General PTC Meeting Agenda
April 2, 2025
7:00-7:05 Introductions
5 board members, 4 parents and Christine (assistant principal)
7:05-7:10 President’s Report
● All grades field trips have been booked including transportation
● Most have been paid for in full (still need to pay the other half of Top Golf and Plumper’s Transportation check will be given in tomorrow 4/3/25
PreK will go to the Beaverton City Library - Each child will get a Seuss cinch bag, books, picnic blankets - leftover bookmarks
Cruze reached out about getting Art Literacy going again. This is an art group run by PTC. Every other month* a tote is sent with artist info and supplies and it would be an art lesson. The thought is teachers would get volunteers for the lessons. There would need to be an art lit coordinator. That person would need to go to District training. The totes rotate around schools so it would be on some type of a schedule.
Advertise for Art Lit position
Christine(parent) had suggestions on giving out more info on What PTC does. Maybe a flyer with some events and what PTC does exactly.
7:10-7:15 Treasurer's Report
● Bottledrop balance- $325.75
● Scholastic dollars balance- $8,628.52
7:15-7:20 Old Business
Chuck E Cheese Night
● We raised $850.62!!! This has been our biggest dine in night fundraiser yet! Thank you to all who were able to come and support!
7:20-7:35 New Business
Upcoming Events
Farmington Gardens Fundraiser
● Sunday April 27th from 9AM-6PM
● Flyers will be printed on 4/11 to send home
Book Fair
● April 21-24 with set up on the 18th setup at 11:00
● Classes will go during their scheduled time on Mon/Tue/Wed
● Will be open after school Mon/Tue 2:30-3:30, Wed 2:30-7:00 and Thursday during conferences from 12-7 PM
● EVERY student will get ONE FREE book or journal at this fair!
● Rotary club coming and making donation on Wednesday the 23rd
● Amanda will get volunteer sign up posted on ParentSquare this week and include the class schedule for parents to be able to sign up during their students time slot.
Conference Dinner for teachers/staff
● Wednesday 4/23
● Food from Nonna Emilias for around $600 pasta, salad and bread
● Coffee truck will NOT be here
● Amanda will pick up around 2:30 that day to come set up at 3pm
Staff Appreciation Week
● May 5-9
● Ideas? 185th will donate fruit. Starbucks/Dutch, donuts? Bakery items?
New Board Members for next year
● Current board members will be discussing candidates at our next board meeting on 4/30 and we will be voting at the general meeting on 5/7
Megan Sharp a possible Volunteer Coordinator, Lucrecia Farias as Floating Board Member and Xenia Reyes-Billalobos as Secretary
7:35-7:40 Principal’s Report
Learning walk with District was recently. This Spring we hosted Middle Schools. Middle Schoolers were able to tour teachers around to show them around.
State testing starts end of April
Community Celebration coming up May 16. This is school sponsored. Free pizza, water, local food trucks. Crafts and game from around the world. Origami and Henna
Both yearbooks are on track and looking great
7:40-7:45 Teacher Liaison Report
7:45-8:00 Open
Survey results - do they get posted? Christine said it is not usually released until Fall. Christine said the school will share them and they should be posted back on website
Summer School - Are parents getting calls about summer school? Christine said the State does not have those funds anymore for this. There is a system assessment about which students need
Next PTC meeting is on 5/7/25
Aloha Huber Park PK8 School
General PTC Meeting Agenda
March 5, 2025
7:00-7:05 Introductions
7:05-7:10 President’s Report
● Field trip updates
4th grade- OMSI, April 16th (paid in full)
Amanda to coordinate with Middle School about those trips
Parents frustrated that OMSI seems to be the most repetitive field trip. A lot of kids have gone to OMSI every year.
Confusion on the 2 parent limit for field trip volunteers? This seems like a very unsafe ratio. Crystal emailed Johanna(District Volunteer coordinator) for clarification.
We need the field trip bus estimate.
7:10-7:15 Treasurer's Report
● Bottledrop balance- $266.35
● Scholastic dollars balance- $8,628.52
7:15-7:25 Old Business
Friendship Dance
● Raised- $2,394.02
● Parents were concerned that there was no popcorn left way before closing time. PTC were told to shut down the machine. Feedback was that the cafeteria was not smelly OR smokey.
Parents were concerned about the gym being closed 15 minutes prior to the dance. Also that it was very chaotic with all of the yoga balls in there.
Crafts were done well in cafeteria but should be closer to the door so people can see it better and not be in the way.
Concerns about the wi-fi and having to pay for tickets at the food table.
Moving forward, communication will include PE teachers so there is clear communication on the spaces that we need.
Yearbooks
● Sharon says they are coming along on schedule
7:20-7:35 New Business
Upcoming Events
Chuck E Cheese Night
● Friday March 7th, 3-9PM
● Flyers have been printed and put in boxes
● Flyer went to teachers/staff with info on free meal and ticket blaster
Book Fair
● April 21-24
● Set up on Friday April 18th
● Facility use request has been put in on schooldude (community room is already booked during part of the time needed, will follow up with Mia to work out schedule)
● Classes will go during their scheduled time on Mon/Tue/Wed
● Will be open late on Wed during conferences and on Thursday during conferences
● EVERY student will get one FREE book or journal!
● Rotary club coming and making donation
● Need to touch base with Christine about schedule
Conference Dinner for teachers/staff
● Wednesday 4/23, will confirm time (should be around 3-4PM)
● Kona Ice Coffee truck?
New Board Members for next year
● Secretary and Floating Board Member positions available when Crystal and Christy move on
● Interested parents have reached out. They will need to attend the rest of the meetings this year with nominations at the May meeting and voting in June.
Megan Sharp as Volunteer Coordinator, Lucrecia Farias as Floating Board Member and Xenia Reyes-Billalobos as Secretary
Next PTC meeting is on 4/2/25
Aloha Huber Park PK8 School
General PTC Meeting Agenda
February 5, 2025
7:00-7:05 Introductions
7:05-7:10 President’s Report
● Field trip updates
○ 1st grade-Oregon Zoo on 6/4 (paid in full)
○ 2nd grade-Plumper Farms on 5/14 & 5/15 (deposit paid, waiting on invoice for balance) Danielle, Melissa and Stephanie are all going to pay at the gate.
○ 3rd grade- OMSI on 5/30 (paid in full)
5th grade is going to Top Golf
Kinder is going to a play.. Wrapping up details.
8th grade Bullwinkles
6th grade Outdoor School sweatshirts are paid for by PTC
○ Waiting on cost estimate from transportation - Some bus issues last year. Amanda to check in with Mia on the way busses are ordered and to make sure the chaperones are included in the headcount for bus numbers.
7:10-7:15 Treasurer's Report
● Bottledrop balance $258.43
● Taxes have been completed
7:15-7:20 Old Business
Godfather’s Dine In Night
● We raised $245! Crystal will grab check when the manager texts it is ready
Yearbooks
● Middle School team is working on getting feedback etc for both 5th grade and middle school yearbooks.
7:20-7:35 New Business
Upcoming Events
Friendship Dance
● Friday February 7th from 5-7 PM
● Volunteers
○ Set Up- 7
○ Concessions- 2:first shift, 1:second shift
○ Games- 5:first shift (plus 2 youth volunteers) 2:second shift
○ Heart Grams/Glow Sticks- 3:first shift, 2:second shift
○ Raffle Table- 1:first shift, 1:second shift
○ Crafts- 2:first shift, 1:second shift
○ Clean Up- 3
● Heart Grams are ready to go (Thank you Crystal & Riley!)
● New popcorn tickets have been made to avoid confusion (Thank you Christy!)
● Amanda is stuffing admission bags on Thursday (wristband, popcorn ticket & 2 glow sticks)
● Pizza pick up- Ben/Melissa to pick up 3:30/4
7:35-7:40 Principal’s Report
Registration for Kinder is now open for next school year. Feb 20 is Kinder Info night for kids 5 years by Sept 1. Will have info on dual language program this night as well
Prek info night is March 13.
State testing has started. Great progress so far. Confidence with kids is great. Teachers building test prep into curriculum. We don’t want kids feeling anxious while testing.
Last week teachers were able to observe in other classrooms. Teachers commented on the high levels of student engagement.
7:40-7:45 Teacher Liaison Report
7:45-8:00 Open
Next PTC meeting is on 3/5/25
Aloha Huber Park PK8 School
General PTC Meeting Agenda
January 8, 2025
7:00-7:05 Introductions - a few new attendees, no sign in sheet was passed around
7:05-7:20 Guest Speaker
● Kimberly Schultz from Safe Routes to School presentation
Safe Routes is a team of four women working in the district as part of a nationwide program to encourage walking, biking and busing to school. They provide Pedestrian Education programs which are mandatory for schools to provide every three years. AHP will be doing this program during PE classes in January. Program is known as “Scooter Town” where students will learn how to bike or walk to school safely, adhering to street signs, cars and crosswalks. They work closely with the transportation department to keep bus stops safe, including talking with the City or County about putting in more sidewalks and street lights as they know this is a major concern for most schools.
7:20-7:25 President’s Report
● Happy New Year! Welcome back! All class parties have taken place for those classes that earned parties for raising over $500 during the Cougar Run, thank you Amanda for your hard work on this
● Field trips-3rd grade OMSI field trip is confirmed and paid for. Other grade teams are working on planning. Front office staff is working on a request sheet for grade leads to fill out when requesting their field trips. This will include the need to pre-fund for transportation. Once the field trip is reviewed, it’s sent to transportation to schedule buses. They provide an estimated cost, these funds need to be in the school account before the bus can be scheduled. The school currently does not have enough funds required. PTC will provide the funds equal to the estimated cost provided by transportation. We will then “true-up” the amounts once the field trip takes place and the actual amount is billed.
● Renewed PTC insurance
7:25-7:30 Treasurer's Report
● Bottledrop balance $245.03 Mostly due to the “match” time for November bottle drop
7:30-7:35 Old Business
Fall Ball
● Lots of positive feedback from families
● We raised $1,864.51 after expenses!
● Raffle baskets were a huge hit!
Mexico Lindo Dine In Night
● We raised $300!
Chuck E Cheese Night
● Raised $490.26
7:35-7:45 New Business
Upcoming Events
Godfather’s Dine In Night
● Friday January 17th 11:00 AM- 9:00 PM
● Flyers will be printed and put in teacher’s boxes on Thursday 1/9
Friendship Dance
● Friday February 7th from 5-7 PM
● Similar to Fall Ball (DJ in big gym, games in small gym,
concessions in cafeteria, crafts, raffle baskets)
Suggestions included:
Selling Mochi toys instead of using them for grams
Move the craft table to a bigger area and add tables. Lots of interest during fall ball but not enough room for students to actually do crafts. Was recommended to move into the small gym if we don’t have as many games as the fall ball
Will be using candy purchased during the halloween sale for this event, won’t need to purchase more
Club K made things difficult for the setup team as they were not aware the fall ball was occurring. Christine and Sarita will follow up with them so they are more prepared for the setup crew to come in earlier and not disrupt their work.
7:45-7:50 Principal’s Report
Duel Language Pathways and Presentations are occurring this week, there will be sessions during the day and in the evenings for interested parents. Communication will be coming out this week.
Coffee chats are going well, lots of turn out at both the day and evening events.
During the meeting, one parent brought up the need to communicate when the Lost and Found is being donated. It’s donated to the BSD Clothes Closet three times a year (before fall break, before spring break and at the end of the school year). There was no communication before the first donation, Sarita said she would try to make sure communication comes out earlier and often regarding the lost and found.
7:50-7:55 Teacher Liaison Report
Professional Development has been keeping on track, especially related to the new literacy program. They are meeting once a month to review, with a meeting happening this week.
7:55-8:00 Open
No open business.
Aloha-Huber Park School
General PTC Meeting Agenda
November 6, 2024
14 attendees, including Principals Amaya and Downing.
Introductions
President’s Report
Open spots on the Board are coming next school year. Flyers were printed on the table and we are making Facebook posts and putting in Bulletin starting 11/15/24
● Cougar run prizes have been ordered and will be delivered to classrooms on November 12th. Announcement was posted to post in bulletin on 11/2 and will be posted 11/8.
● Book fair was a huge success! We earned $5,688.00 in scholastic dollars! This will go towards funding a book/journal for EVERY student at our April book fair.
● Blue bags for fundraising with Bottledrop are available for families to pick up in the main office. QR sticker is already on the bag.
● Raised $100 from 185th produce fundraiser.
● Raised $132.16 from Panda Express dine in night.
Treasurer's Report
● Bottledrop balance $106.22
Old Business
Book Fair
● Plenty of volunteers, ran smoothly with schedule, coloring page table worked well to keep students busy while waiting for classmates.
New Business
Upcoming events
Fall Conferences
● November 6 and 7. (No school for students on Thursday 11/7 and Friday 11/8) ● (Also no school Monday 11/11 for Veterans day) 5 day weekend!
● PTC provided dinner for staff on Wednesday during conferences. Lasagna, salad, bread and dessert to keep our amazing teachers going during these couple very long days! (Staff dinners are funded from money raised at dine in nights)
Mexico Lindo Dine In Fundraiser
● Friday November 8th 10AM-9PM
● 10% of all purchases with the flier will come back to the PTC (Flyers were put in teacher boxes on Monday 11/4)
Fall Ball
● Friday November 15th 5-7PM ($5/child includes all activities, 2 glow sticks and a ticket for 1 popcorn)
● Volunteer sign ups are posted on ParentSquare (Volunteers will receive a free wristband for each of their children including glow sticks and popcorn ticket)
● MS Leadership team will help with games in small gym (candy will be given out as prizes)
● DJ/music in big gym (DJ insurance was purchased)
● Food in cafeteria (Pizza, Nachos, cookies, Prime, soda, water)
● Popcorn machine outside with popcorn placed on table inside door
● Crafts and raffle table in hallway (raffle baskets displayed inside glass case) Winners will be notified by call/text or email. Raffle winners will be posted in cougar bulletin on 11/22
● Raffle tickets will be sold at the raffle table for $1 each. Extra glow sticks will be sold 2 for $1 at the raffle table as well
● Take Home flyers were put in teacher boxes on Monday.
Having teacher, phone number, and name on ticket.
Put raffle tickets in case Wednesday to let students see them a few days prior.
Chuck E Cheese fundraiser
● December 6th 3-9PM
Chuck E to arrive at school around 2pm.
Next PTC meeting is Wednesday 12/4 at 7PM
Principal’s report
School visit October 30, Superintendent and a couple of board members came to visit. They were impressed with Dual Language and overall involvement.
November 21, Dual Language Info Night. This is a night to recruit incoming Kinder families.
Parent asked what qualifications there are for a child to get into the dual language class. Sarita said they fill out an application and set up a meeting with Cervantes to go over what the expectation is. She mentioned they invite families on a school tour to help families make the best decision. If a family is part of dual language across the district, they honor that here as well. Another parent suggested that they take home work for English speaking kids that want to be in Dual Language.Sarita states that 2nd grade is not the cut off for Dual Language entry. That AHP does not want to turn students away.
Sharon Smith is taking over the 5th grade yearbooks
Parent asked who is taking kids from recess to lunch. They are saying the kitchen is closed sometimes when the teachers outside are holding kids for ‘acting up’. This parent said something needs to be done. Christine said she is bouncing around monitoring different grades and making sure they are on time. Christine said the Kitchen does not close. Cafeteria team is always there working and prepping. Busses are staggering more so it’s helping kids flow more. Breakfast bags are on a cart and they are offered to students who come in late. Another parent mentioned the teacher is holding the kids because the kids are talking.
A parent mentioned the timing with the second recess, 40 minutes from PE. Sarita said they never took away time from recess. Christine said 35 minutes of movement minutes on top of 40 for PE is required.
Teacher Liaison report
Open
Aloha-Huber Park School
General PTC Meeting Agenda
October 2, 2024
19 parents/PTC in person and 8 on Zoom, Sarita and Christine
Introductions
President’s Report
● Thank you to all the cougar run volunteers! It went very well with the amount of volunteers we had.
● Ordered more blue bags to put in the office. Mia asked for more. These are for fundraising. They will be in office by Friday.
Treasurer's Report
● Bottledrop balance $62.33
● Scholastic Dollars balance $3,906.72
● Current Cougar Run donations $18,167 (99 Pledges) $2,304.69 (cash/checks) = $20, 472ish
-Old Business
Cougar Run
● Recap
It ran smoothly and feedback was positive except the water was a little far. The reason is the trash gets spread out all over the track. Teachers did great encouraging kids to bring their reusable water bottles.
Teachers need to make sure to either come get their students or let volunteers know that it’s okay to release the kids at the end.
Maybe put stickers on arms next year. Especially on the kids with longer hair.
Why no spectators? We explained this is a District Rule, not a PTC rule.
2 people in between each tent as supervision..
“Cheer Section” for volunteers was suggested
Move water station closer to track
Allergies - teachers could put a dot on their run sticker and what they’re allergic to?
Move water table closer to track, especially for the smaller kids.
New Business
Parents are asking to come help during school time or at more events or come watch events.
Upcoming events
185th Produce Fundraiser
● October 10th 9AM-6PM - $1 per every $10+transaction all day will go back to PTC.
Panda Express Dine In Night
● October 18th 9AM-11:30PM on Canyon Road
● Fliers to go home next week - Use the code or take the flier.
Book Fair
● October 21-24
● Amanda has tentative class schedule, book fair hours and volunteer sign ups ready to be posted next week
We encourage E-Wallet to make it easier for kids and to keep their money safe.
One parent asked if they could volunteer only for their child’s timeslot - Absolutely! Just leave a note on ParentSquare or let us know.
Teacher Wishlists - Maybe teachers could take a picture of their wishlist and send that info home via ParentSquare to parents so parents can buy books for teachers.
Fall Ball
● 5-7pm
DATE CHANGE! Due to a scheduling conflict that would not allow our principals to be at the event, we have moved the Fall Ball from October 24th to
NOVEMBER 15th!
● Volunteers needed. Will get posted on parentsquare in the next couple weeks. ● MS Leadership team to help with games in small gym
● DJ/music in big gym
● Food in cafeteria
● Crafts and raffle table in hallway
Kona Ice has a coffee truck that we will have here.
Principal’s report
Beginning of the school year was off to a good start. Summer School seemed to help students with the routine.
PlayWorks works with staff who supervises playground duty. How to work with each other and there has been improvement with the students in getting along and using recess for it’s purpose.
Several parents were stating the time to eat lunch does not allow for them to eat in an appropriate amount of time. They are supposed to have 25 minutes to sit and eat.
Open
Amanda was invited to LatinX group meetings to give info about our upcoming events.
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